To-do list apps are a dime a dozen. Sometimes less, sometimes more, but they’ve been growing in number and come with nothing but a checklist, or every feature you can think of except email. Here’s a look at one I’ve used for a few years because it is more Mac power user to-do app than Apple’s own Notes or Reminders. It’s called Taskpaper.
If all you are after is a list making utility then stick with Notes. Task paper is one of those absolutely drop-dead simple-to-use apps that does far more than it appears to do. It’s like the TARDIS of to-do list apps. There’s more on the inside than on the outside.
TaskPaper is both a to-do list maker and a text editor. It’s an outliner and programmable utility. Didn’t see that coming, did you?
It’s easy to create a list, but it’s just as easy to create lists within lists, but fold them all up to make a project of lists smaller. Lists are auto-formatted, which is handy, but elements can be dragged and dropped to organize.
TaskPaper can be scripted and themed. It’s fast like a text editor, but has organizational options like an outliner, yet all files are easily organized, opened, managed, structured, and saved in the sidebar tool, and that’s one of the most important functions.
That’s where you organize files; to-do lists and documents. What’s missing are formatting options for text, but this is a text editor with an outline built-in, so you’ve been warned.
Other than the geeky settings (which I’ll cover below) TaskPaper is easy to use because it focuses on only four specific functions we all need.
Projects – To-do lists are really tasks, right? Tasks are what make up projects. The organizational nature of TaskPaper makes it suitable for projects (folders) which contain tasks (to-do items).
Tasks – Nothing is easier to use to setup a to-do list or a task list than TaskPaper. I miss text formatting, though.
Notes – The file organization structure makes TaskPaper particularly useful for notes, and the tagging system means they’re easy to find, and the sidebar makes them easy to organize.
Tags – This feature is useful if you have a large number of tasks or notes and a number of more complex projects to manage. Add tags to organize and search through to-do lists, tasks, and notes.
An iPhone or iPad version that syncs files in iCloud or Dropbox.