Based on a quick view of our use of computing devices and entertainment, Aliens from outer space who visit our planet would probably think humans are a race of hypochondriacs who can’t keep to a schedule. There might be some truth to that but the human struggle to accomplish more in less time seems to run deep.
After trying and using a few dozen todo list and task manager apps through the years I’ve settled on one that seems to span the gap between simple todo list and small projects, and plays nice-nice with Mac, iPhone, and iPad.
The cleverly named 2Do app seems to fit my workflow better than others (hence a few hundred four and five star reviews), is flexible enough not to cramp my efforts to group tasks into a project, and uses Dropbox (iCloud is just too buggy, problematic, and unstable these days) to sync between devices.
The Mac version uses the tried and true listing of items to be accomplished, but has room for the GTD focus method. Every todo item can be tagged for easy search, and the quick glance calendar tells you what’s coming up. The interface is informative without being too cluttered with tools and options.
2Do makes it simple to create a todo list or a task, but tasks can also be grouped into projects for management of more complicated systems. Backups are automatic, and while 2Do works with Reminders, and CalDAV to sync, I prefer Dropbox which seems far more reliable.
Items can be added with notifications on a per-task basis, and task details are easily viewed in detail without having to click a button to edit first. Oh, and there’s plenty of keyboard shortcuts and password protection for individual lists or all of 2Do.
The Mac’s screen size makes it easy for 2Do to display a large number of todo, task, and project items. What about the smaller iPhone screen?
What sets 2Do apart from other todo list apps or task managers I’ve used is the sync capability (it just works– in Dropbox), and the learning curve. It’s a breeze to do a simple todo list, but adding tasks, sub-tasks, and projects is not complicated, either.
As todo list and task management apps go, 2Do fits in the middle– easy to setup and learn, but with enough power features (tasks, sub-tasks, projects) for small business use, too.