My Mac is cluttered with todo list managers, task managers, and pseudo project manager apps. If nothing improves without change, then I keep looking for a Mac app that thinks about tasks my way. Who was it who said, “What is important is seldom urgent, and what is urgent is seldom important?” The value of any app that manages tasks is tied to how well it works for the user.
My new tool this week is Priority Matrix, which uses a simple quadrant to determine critical and non-critical tasks vs. immediate and not immediate. Simply assign each task to a corner of the matrix.
That gets you started toward prioritizing daily tasks. After that, task management becomes more complicated, sufficiently so that a video is worth a thousand words.
Tasks can be moved from one quadrant to another via drag and drop. Items in each quadrant can be re-ordered to match your changing priorities.
Creating a new task item is just a click. Dates and times are filled in but editable. One click also reveals the Priority Matrix Master View where you can see a list of all your tasks.
Here’s the beauty of using this app. Creating priorities and tasks helps to get things done quickly. And, all your tasks can be synced up to Priority Matrix cloud sync so you’re not limited to just using your Mac. There’s an iPhone, iPad, and Windows PC version, too.
This is a nicely done app which gets good reviews from Mac users. I haven’t tried the iPad version but the app syncs nicely Mac to Mac.
Beyond personal use, Priority Matrix has a monthly charge for collaboration with others using the app. That includes task delegation, Calendar integration, especially for small business or organizations.
But for the average Mac user, the simplicity of the quadrant will win the day. And, like any other decent task manager, this app requires discipline to make it work.